Microsoft Office 2010 for Office 2003 Users Tutorial

A Preview of Five Great Microsoft Office 2010 Features for Office 2003 Users Migrating to Office 2010… Where command buttons are the same in Word, Excel, and PowerPoint, the

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Microsoft Office 2010 for Office 2003 Users Tutorial
The Ribbon The Ribbon which consists of a series of tabbed sections Figure 11 replaces the old menu and toolbar button system for organizing commands. Each Ribbon tab displays groups of command buttons organized around similar tasks. For example the Clipboard group contains the Cut Copy Paste and Format Painter buttons. Where command buttons are the same in Word Excel and PowerPoint the buttons appear on the same Ribbon tab in each application. For example the Home tab appears on the Word Excel and PowerPoint Ribbon this tab contains the Clipboard tab group consisting of the Cut Copy Paste and Format Painter command buttons. Command buttons for tasks specific to an application such as applying animations in PowerPoint or inserting a function in Excel appear on Ribbon tabs that are unique to that application. Some Ribbon tabs are contextual and appear only when command buttons are needed to perform a specific task such as formatting a table or aligning shapes Figure 11 The Word Ribbon 2 The File Tab and Backstage View The File tab positioned to the left of the Ribbon Figure 12 replaces the File menu and contains commands to open close create save print and share documents workbooks presentations and set application preferences. The File tabs are colored by application to help you to easily identify them blue Word green Excel red PowerPoint magenta Access and orange Outlook. Figure 12 The Excel File tab Clicking the File tab displays Backstage view a view in which you perform basic document management tasks Figure 13 Figure 13 New Tab in Excel Backstage view 3 The Quick Access Toolbar The customizable Quick Access Toolbar Figure 14 appears by default in the upperleft corner of an Office 2010 application window above the File tab and the Ribbon. The Quick Access Toolbar contains by default the Save Undo and Redo or Repeat command buttons and the Customize Quick Access Toolbar button 2. Figure 14 Default Quick Access Toolbar You can customize the Quick Access Toolbar to add command buttons you use most frequently such as New Open Quick Print or Preview and Print Figure 15 by clicking the Customize Quick Access Toolbar button and clicking a command Figure 15 Customized Quick Access Toolbar For convenience you can position the Quick Access Toolbar either above the Ribbon or below it. To reposition the Quick Access Toolbar you can click the Customize Quick Access Toolbar button and click Show Above or Below the Ribbon. 4 The Mini Toolbar The transparent Mini toolbar Figure 16 appears by default when you select text for formatting. It contains command buttons you can click to change the font font size indentation font style font color paint formats center the text horizontally and add highlighting to text Figure 16 Translucent Mini toolbar in Word 2010 When you point to a command button on the Mini toolbar the toolbar becomes active Figure 17 Figure 17 Active Mini toolbar 3. If you find the Mini toolbar to be distracting you can turn it off with an option in the application Options dialog box. 5 Live Preview Live Preview is a very useful feature that allows you to see how text and picture formatting will look before you apply it For example you can preview font size change by selecting text and then pointing to various font sizes in the Font Size button gallery Figure 18 Figure 18 Font Size Live Preview Another example of using Live Preview is to preview a text style Figure 19 Figure 19 Text Style Live Preview 4. Check out the Napier Rivers Office 2010 courses coming soon at FreeTutorialCentralcom Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States andor other countries. Microsoft product screen shots reprinted with permission from Microsoft Corporation 5

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